How To Archive Mail In Outlook
Connecting an Existing Personal Archive to Outlook You may have need to connect an existing personal archive file to Outlook. Reasons to do this include getting a new computer or having your drive reblasted, or reconnecting a file you removed from Outlook as described in Removing Your Personal Archive from Outlook (above). Fortunately, you can quickly remove more than one unwanted email at a time using MS Outlook. Deleting unwanted emails can help you to quickly gain control of your inbox. When removing emails from Microsoft Outlook, you have a few choices: Delete the emails. Archive the emails. Use the Clean Up tool. In this tutorial you'll learn how to do both. Author, teacher, and talk show host Robert McMillen shows you how to create an email archive folder in Outlook Web App 2016 and Office 365 Web email.
Tip: Archive and AutoArchive might not be available if your mail profile connects to an Exchange Server. It's also possible that your organization has a mail retention policy that overrides AutoArchive. Check with your system administrator for more information.Click the Archive this folder and all subfolders option, and choose the folder you want to archive.Under Archive items older than, enter a date.You can create multiple.pst files if you want to archive some folders using different settings.
How To Archive Mail In Outlook 365
For example, you may want to keep items in your Sent folder longer than items in your Inbox folder.Check the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving. This option doesn't remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only.Click OK.Turn off AutoArchiveTo archive only when you want, turn off AutoArchive.Click File Options Advanced.Under AutoArchive, click AutoArchive Settings.Uncheck the Run AutoArchive every n days box. By default, older Outlook items archived automatically on a regular interval. To learn more about AutoArchive, see.You can also manually back up and archive items, in addition to AutoArchive or as a replacement.
Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive Outlook Data File (.pst) is used.To manually archive Outlook items, do the following:.Click the File tab.Click Cleanup Tools.Click Archive.Click the Archive this folder and all subfolders option, and then click the folder that you want to archive. Any subfolder of the folder you select is included in this manual archive.Under Archive items older than, enter a date.If you do not want to use the default file or location, under Archive file, click Browse to specify a new file or location. Browse to find the file that you want, or enter the file name, then click OK. The destination file location appears in the Archive file box.Select the Include items with “Do not AutoArchive” checked check box to include any items that might be individually marked to be excluded from automatic archiving. This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only.Turn off AutoArchiveIf you want to archive only manually, you must turn off AutoArchive.
Do the following:.Click the File tab.Click Options.On the Advanced tab, under AutoArchive, click AutoArchive Settings.Clear the Run AutoArchive every n days check box. Note: The Microsoft Office Outlook 2007 AutoArchive settings are customizable. Rather than backing up or archiving your items manually, you may find that AutoArchive can meet your needs.
For more information, see.On the File menu, click Archive.Select the Archive this folder and all subfolders option, and then specify a date under Archive items older than.Under Archive file, click Browse to specify a new file or location if you do not want to use the default file or location.Select the Include items with 'Do not AutoArchive' checked check box if you want to override a previous setting to not automatically archive specific items. If you choose to manually archive these items during this procedure, the items will again be subject to the Do not AutoArchive setting unless you manually override that setting again in the future.Click OK.